Responses to a request for quotation (RFQ) are easier to compare when everyone works from the same brief. You do not need every answer to begin; separate confirmed requirements from open questions.
Describe the scope in measurable terms
Provide the intended application, project country and approximate quantity with its unit. Distinguish total surface area from the number of finished panels. Include panel dimensions, any repeated sizes and whether quantities include installation allowance or spare material. For curtains, distinguish opening width, flat mesh width and finished drop. State fullness as a ratio with its measurement convention, and reserve stack-back space for the parked curtain. For expanded panels, label SWD/LWD, repeat versus clear opening, strand width and thickness, original sheet thickness, and raised or flattened form. Mark unresolved dimensions as unknown.
Make the material requirement explicit
Share a reference pattern, alloy preference and finish direction. Reference catalog entries establish a starting point; they are not a promise of stock or a production specification. Where appearance is critical, define how samples will be reviewed and approved, including lighting and acceptable colour or texture variation.
Include the installation and delivery context
State whether you need mesh only, cut panels or a proposed mounting system. Identify the delivery country and any known access or packing constraints. Ask the quotation to distinguish material costs, tooling, samples, packaging and transport, and to identify applicable delivery terms and exclusions.
Separate the target date from confirmed lead time
List your required sample date and target delivery date. Manufacturing and transit timing can only be confirmed against a defined scope and supply route. Ask when the quoted lead time starts, what approvals are required and how long pricing remains valid. Review technical compliance and commercial terms before committing to an order.
Keep this checklist
Your next conversation.
- Quantity, unit and panel dimensions
- Reference pattern, alloy and finish
- Project country and installation approach
- Sample approval needs and target delivery date
General sourcing guidance. Confirm technical suitability, regulatory requirements and installation design with qualified project professionals.